How to host a Zoom meeting
If you would like to be the host of a Zoom meeting, you will need to be a registered user. To begin with, click the “Sign In” button.
In the next screen, you will see a sign in screen that looks like this:
If you don’t have an account, click on the button in the bottom right that says “Sign up free” and follow the steps to create an account. If you have an account, click type in your details and then click sign in. If you need help creating a Zoom account, visit our helpsheet here.
After you have signed in, you will see this screen:
If you would like a meeting to start immediately, click on New Meeting.
If somebody has already sent you the invitation but not included a link, click Join and you can join by typing in a numerical code and password.
If you wish to arrange a meeting for a time in the future, click on Schedule.
Share Screen will begin sharing your screen immediately in a meeting, rather than your camera. You will still need to enter the meeting ID as you will in join.
If you click join, this screen should show up.
Use the first line to type in the numerical code for the room ID (11 digits, with the format of 3, then 4, then 4.)
You can also enter your name here that will show up underneath your camera, as well as choose if you don’t want your camera or audio switched on.
This is what will show up if you click Share Screen.
You will still need to enter the meeting ID, the same way as if you were just joining.
If you click schedule a meeting, here are all of the options you can choose:
The first box will be the topic of your meeting. This will show up when participants join so make sure to not include anything rude!
Time and date are obvious choices. You can also choose to make this recurring.
You may notice that if you click the duration, it will not let you go longer than 30 minutes as that is the limit on a free Zoom account. This only applies if you are going to have more than two people join you in your meeting.
Meeting ID can be one of two options, either a random generated ID or your own personal ID. Personal Meeting ID will be unique to you so if you would like to arrange a regular call with somebody, you could just give them your personal ID and save them typing in new details every time.
If you want your meeting to stay private, make sure that waiting room is ticked. That means that in the very unlikely event that somebody is able to guess both your ID and password, they still will not be allowed into the meeting unless you admit them.
You can choose whether the default for camera is on or off. If you are meeting with somebody that is new to Zoom, I would suggest changing participants to “on” to save the hassle of showing them where that button is on the screen.
Lastly, you can choose to add your meeting to a calendar, if you have one on your computer.